Booking a meeting and then chasing down a video link is one of those small, repeated frictions that quietly steals time. We’ve fixed it. As of this release, every meeting Calendrz books for you can carry a video-conferencing link automatically — Google Meet for Google calendars, Microsoft Teams for Microsoft calendars — without you ever having to ask.
And because the same booking pipeline is exposed through the Calendrz MCP server, your AI assistant can now do the whole thing on your behalf: pick a slot, write the invite, attach the video link, and notify the attendees.
What’s new
Calendrz already mirrored your availability across every connected calendar so you’d never get double-booked. Now it goes one step further on the way into a meeting:
- Auto-attached video links. When a meeting is created on a Google account, Calendrz attaches a Google Meet link. On a Microsoft account, it attaches a Microsoft Teams link. No clicks, no dropdowns.
- Per-account defaults. Each connected account has its own default conferencing provider, set once and applied to every booking from that account.
- Per-call overrides. When you (or your AI) need a specific provider for a one-off meeting, the choice can be passed explicitly and Calendrz honours it — or falls back to the account default with a clear note when the request can’t be fulfilled.
- Add or remove later. A meeting that wasn’t booked through Calendrz can have a conferencing link added retroactively, or the link removed if the meeting moves in person.
Available everywhere you already use Calendrz
The video-conferencing capability isn’t a new surface — it’s built into the booking pipeline that powers all of Calendrz:
- Smart Scheduler chat in-app. Tell the assistant in plain English: “book 30 minutes with priya@example.com tomorrow afternoon.” It picks the time and attaches the link.
- Smart Scheduler over email. Email
agent@schedule.calendrz.comwith the same kind of request. Same plumbing, same result. - The Calendrz MCP server. Connect Claude Desktop, Cursor, VS Code’s MCP integration, or any other MCP-aware client to your Calendrz account. Your AI can call
create_eventwith awithConferenceflag, switch providers viavideoConferenceProvider, and useadd_video_conference/remove_video_conferenceon existing events. - The Calendrz UI. Bookings made through the app pick up the same defaults you’ve set on each connected account.
Whichever surface you reach for, the rules and the result are identical.
Use cases
The sales rep on the move
Your AI hands you a CRM nudge: a prospect just opened the proposal. You reply “book a discovery call with them sometime next week, 30 minutes, video.” Calendrz finds an open slot on your work calendar, sends the invite with a Google Meet link already attached, and pings the prospect. You never opened a calendar app.
The founder running cross-time-zone scheduling
Two co-founders, three time zones, four calendars between them. Ask the Smart Scheduler to find a 45-minute window that works for both of you next Thursday. It checks every connected calendar, picks a time, attaches a Teams link (because that’s the default on the Microsoft account it booked from), and sends the invite. You get back to the work that actually moves the company.
The Calendrz-to-Calendrz meeting
When the person you’re meeting with is also on Calendrz, the Smart Scheduler can silently check their availability alongside yours and propose a slot that genuinely works for both of you — without ever revealing that the other person is on the platform. You see one clean proposal; the system does the legwork in the background. The video link goes on automatically.
The team kicking off a new project
A project lead asks the assistant to schedule a kickoff with five people next Monday. Your AI books the meeting on your primary calendar, fans the invitation out to everyone, attaches the conferencing link of your choice, and surfaces the proposal back to you for a single “go” before sending. One sentence in. One confirmation out.
Configuration
Setup is light, and most of it is set-and-forget.
Set a default provider per connected account
Go to your connected-accounts panel in the Calendrz app. Each connected account has a video-conferencing dropdown — pick the provider you want every meeting from that account to use by default. Google accounts see Google Meet selected automatically; Microsoft accounts see Microsoft Teams. You can change either at any time; the change applies to future bookings only.
Override on a per-meeting basis
Through the Calendrz MCP server, the create_event tool accepts two optional parameters that govern conferencing:
withConference— a boolean.true(or omitted) uses the connected account’s default.falsecreates a meeting with no conferencing.videoConferenceProvider— an explicit provider override (google_meet,ms_teams,zoom, ornone). Takes precedence overwithConference.
The same parameters are honoured by the Smart Scheduler agent in chat and over email — say “no video link” or “use Teams” in plain English and it threads the override through to the underlying tool call.
About Zoom
Zoom is recognised but not yet supported as a first-class provider. If you (or your AI) request zoom, Calendrz falls back to the connected account’s default provider and includes a clear note in the response so you know what happened. Native Zoom support is on the roadmap; if your team would benefit from it, let us know and we’ll prioritise.
Why we built it this way
Two principles shaped the design.
First, one capability, every surface. We deliberately kept the booking logic in a single shared layer so the in-app UI, the Smart Scheduler chat, the inbound email agent, and the public MCP server all behave identically. Conferencing rules don’t drift between surfaces, and a fix in one place fixes all four.
Second, quiet defaults, loud errors. When everything is set up correctly, you shouldn’t have to think about video conferencing at all — it just appears on the meeting. When something is off (an unsupported provider, a misconfigured account), Calendrz says so plainly, both to you and to the AI agent calling the tool, so the next attempt can be corrected without guesswork.
Try it today
If you’re already on Calendrz, the new conferencing behaviour is live across the app, the Smart Scheduler, and the MCP server. Pop into your connected-accounts panel, double-check the default provider on each account, and you’re done.
If you’re new to Calendrz: create a profile, connect a Google or Microsoft calendar, and ask your AI to book your next meeting. The video link comes for free.
