In the realm of efficient time management, the ability to leverage calendar events marked as “busy” or “not busy” (aka “free“) proves invaluable. Common calendaring tools such as Microsoft and Google offer users the flexibility to signal their availability through these designations. In this blog post, we’ll delve into how Calendrz takes this functionality to the next level, providing users with two distinct approaches to managing their time effectively using “not busy” or “free time” events.
“Free” Events Across All Calendars: Flexibility at its Finest
One strategic approach is to consider “not busy” or “free time” events as universally available across all your calendars. This means that any task marked as “free time” can be interrupted or postponed by any meeting request from any calendar. To implement this, navigate to the Calendrz Syncing Preferences section and locate the setting labeled “Events marked as ‘Free’ (not ‘Busy’)”. Set this to “Ignore,” and Calendrz will refrain from blocking time in other calendars when encountering such events.
This approach is particularly useful for tasks that can tolerate interruptions or lower-priority activities. For example, if you have a quick 30-minute task that doesn’t require intense focus, mark it as “free” in your calendar. Calendrz ensures that you remain available for meeting requests during this period, promoting flexibility without compromising your ability to stay organized and on track.
Selective Interruption: Blocking Time Across Specific Calendars
Alternatively, users may prefer a more nuanced approach, allowing “not busy” or “free” events to be interrupted by meetings in the same calendar but not in others. This is especially beneficial when specific time blocks are allocated for tasks related to a particular client or project. To implement this strategy, go to the Calendrz Syncing Preferences section and configure “Events marked as ‘Free’ (not ‘Busy’)” as “Block time“.
In this scenario, Calendrz will block time across all calendars when encountering a “free” or “not busy” event. This ensures that individuals with access to the calendar where the event is marked as “free” will see you as available, while those with access to other calendars will view the time slot as busy, preventing them from booking a meeting during that period.
Calendrz stands out as a dynamic and user-friendly platform that offers advanced features to enhance time management. By providing users with the flexibility to choose how “not busy” or “free time” events impact their calendars, Calendrz empowers professionals to tailor their schedules to their unique working styles.
Note that the specific setting discussed is available to users on certain paid tiers, delivering an added layer of control over their calendar management. For users on the FREE tier, this functionality is defaulted to not blocking time for “free” / “not busy” events, with no option to modify the setting.
Take the next step in optimizing your time management with Calendrz. Sign up for the platform today – it’s free! Explore the possibilities and experience a more organized, efficient, and productive approach to managing your calendar events.